Application Deadline: Friday, October 20, 2006

Administered by:

Arts Council in Buffalo & Erie County

KeyArts Program Funded by:                                                                

KeyBank

Table of Contents

Program Purpose – Page 3

Eligibility Requirements & Restrictions – Page 4

Application Instructions – Page 5

KeyArts Program Guidelines & Criteria – Page 10

KEY Application Form – Page 11 - 19

2006 KeyArts Program Guidelines

KeyArts Program Purpose

Since 1997 KeyBank has partnered with the Arts Council in Buffalo & Erie County to encourage participation in local arts and culture by means of the KeyArts regrant program.  In an enhanced effort to help arts groups develop new sources of revenues or increase an existing base of earned income, KeyBank has retooled the program guidelines beginning  2001 to focus on sales and marketing opportunities.  This new approach reflects KeyBank’s continued commitment to promote live interaction with the arts while encouraging economic rewards for arts and cultural organizations.

2006 KeyArts Program Guidelines

Eligibility Requirements

1.                  Not-for-profit organizations, applying on their own behalf, and based in and serving either Cattaraugus, Chautauqua, Erie, or Niagara Counties

2.                  Documentation of an active Board of Directors that meet on a regular basis

3.                  Documentation of at least one of the following types of not-for-profit status

·         Acceptance by the U.S. Treasury Department under Section 501(c)(3) of the Internal Revenue Code

·         Acceptance of Charities Registration under Section 172 of the NYS Executive Law

Ineligible to Apply:

1.                  Public schools, colleges, and universities and their affiliates, or components

2.                  Activities that exclusively serve a student audience (curriculum based, in-school programs) with no public component

3.                  Scholarships or fellowships

4.                  New York State agencies and departments

5.                  Organizations or activities outside of Cattaraugus, Chautauqua, Erie, and Niagara Counties

6.                  Cultural activities restricted solely to an organization’s membership

7.                  Entertainment costs (theatre parties, museum openings, receptions, or fund-raising benefits)

8.                  Operating expenses of privately owned facilities (homes and studios)

9.                  General operating support requests

10.              Payment of past debt

11.              Capital expenditures (building construction/renovation, purchase of property, etc.)

12.              Equipment purchases

13.              Expenditures for the establishment of new organizations

18.       Funds to underwrite the costs of a school or church production

2006 KeyArts Program Guidelines

Application Instructions

1.                  All applicants are strongly advised to attend an application seminar

2.                  All applicants must complete all required organizational information and project information sections

3.                  Please attempt to limit your answers to the space allocated on the application form

4.                  Please use a readable font size

5.                  Please use the following application checklist to ensure that you have provided all necessary information and attachments to your application (please submit the original and 8 copies of the entire application by the deadline)

___      Complete Organization Information

___      Complete Project Information

___      Budgets for your most recently completed fiscal year, year to date, projected budget, and project budget

___      Applicant’s organization program & activities list for the last completed Fiscal Year (FY) and proposed FY, (attendance & income figures are mandatory)

___      Proof of nonprofit status

___      Biographies and/or resumes of artists, consultants, and program directors (where applicable)

___      Support material directly related to the project (where applicable)

2006 KeyArts Program Guidelines                 

KeyArts Program

The KeyArts Program is designed to assist nonprofit cultural organizations in identifying additional sources of earned revenue through the implementation of an innovative sales or marketing program/project.  The KeyArts program will place emphasis on projects attracting new audiences, while focusing on the use of innovative techniques in marketing, sales, and collaborative ventures.

Funds from the KeyArts grant are available to offset expenses related to: training programs, developing collateral material, marketing, advertising, mailings, database software, etc.

Projects must be implemented and brought to completion during calendar year 2007.

þ                 Applicants must have either a 501(c)3 or NYS Charities to apply

þ                 Applicants operating budget cannot exceed $1,000,000

þ                 Applicants can apply for one of seven (7) grants for $1,500 each

Evaluative Criteria

w                    Applicants must provide a realistic projection of the gains they anticipate through support from the KeyArts program

w                    Applicants must demonstrate involvement of an individual (staff or volunteer) to oversee the implementation of the program/project; and ensure that its objectives are met

w                    Applicants must stipulate how the support from the KeyArts program will also allow the applicant to sustain any increases experienced

w                    Applicants should address the following in their proposals:

1.      mailing list development and management

2.      program policy development

3.      collateral material development

4.      program outreach

5.      program follow-up

2006 KeyArts Grant

APPLICATION FORM

Applicant Organization

Organization Legal Name

Mailing Address

City                                                                                                      State                Zip + 4

Contact Person                                                                                   Title

Contact Daytime/Evening Phone #                           Fax #                      e-mail Address

Board Chair/President                                                             Phone

Mailing Address Board Chair/President

City                                                                                                      State                Zip + 4

Applicant Non-Profit Status (check all that apply):

___1.      Determination letter from the Internal Revenue Service as a 501(c) (3) organization

___2.    Filing receipt for the Registration of Charitable Organizations Section 172 of the Executive Law

Applicant Organizational Information

1.                   Describe organization’s purpose (mission) and activities of your organization.

2.                   List the principal administrative and artistic staff.

 3.                   List the current board members (indicate officers)

4.                   How many people does your organization serve yearly?  How do you track this figure?

 KeyArts Project Description

 1.       Please give a clear, complete, comprehensive description of your project, addressing all criteria listed in the guidelines.

Applicant Project Budget                                                                             

KeyArts Project Budget Page

Applicant Certification & Release

The undersigned certifies that she/he (1) is a principal officer of the applicant with authority to obligate it; (2) has knowledge of the information presented herein; (3) has read the guidelines of the Arts Council in Buffalo & Erie County, herein by reference, and that this applicant complies with, and is made subject to said guidelines; (4) on behalf of the applicant, releases the Arts Council in Buffalo and Erie County, its employees, and its agents with respect to damages to property or materials in connection herewith.

Name:                                                                                                                                    

Title:                                                         

Signature:                                                                                                                             

Date:                                                       

2006 KeyArts Program Application Seminars

The Application Deadline is:

FRIDAY, October 20, 2006