KeyArts Program

 

 

 

 

 

 

 

 

 

Application Deadline: Friday, October 20, 2006

 

 

 

 

 

Administered by:

Arts Council in Buffalo & Erie County

 

 

KeyArts Program Funded by:                                                                

KeyBank

 

 

 

Text Box:

 

 

 

 

 

 

 

 

 

Table of Contents

 

 

Program Purpose – Page 3

 

 

Eligibility Requirements & Restrictions – Page 4

 

 

Application Instructions – Page 5

 

 

KeyArts Program Guidelines & Criteria – Page 10

 

 

KEY Application Form – Page 11 - 19

 

 

 

 

 

 

2006 KeyArts Program Guidelines

 

KeyArts Program Purpose

 

Since 1997 KeyBank has partnered with the Arts Council in Buffalo & Erie County to encourage participation in local arts and culture by means of the KeyArts regrant program.  In an enhanced effort to help arts groups develop new sources of revenues or increase an existing base of earned income, KeyBank has retooled the program guidelines beginning  2001 to focus on sales and marketing opportunities.  This new approach reflects KeyBank’s continued commitment to promote live interaction with the arts while encouraging economic rewards for arts and cultural organizations.

 

 

2006 KeyArts Program Guidelines

 

Eligibility Requirements

 

1.                  Not-for-profit organizations, applying on their own behalf, and based in and serving either Cattaraugus, Chautauqua, Erie, or Niagara Counties

2.                  Documentation of an active Board of Directors that meet on a regular basis

3.                  Documentation of at least one of the following types of not-for-profit status

·         Acceptance by the U.S. Treasury Department under Section 501(c)(3) of the Internal Revenue Code

 

·         Acceptance of Charities Registration under Section 172 of the NYS Executive Law

 

Ineligible to Apply:

 

1.                  Public schools, colleges, and universities and their affiliates, or components

2.                  Activities that exclusively serve a student audience (curriculum based, in-school programs) with no public component

3.                  Scholarships or fellowships

4.                  New York State agencies and departments

5.                  Organizations or activities outside of Cattaraugus, Chautauqua, Erie, and Niagara Counties

6.                  Cultural activities restricted solely to an organization’s membership

7.                  Entertainment costs (theatre parties, museum openings, receptions, or fund-raising benefits)

8.                  Operating expenses of privately owned facilities (homes and studios)

9.                  General operating support requests

10.              Payment of past debt

11.              Capital expenditures (building construction/renovation, purchase of property, etc.)

12.              Equipment purchases

13.              Expenditures for the establishment of new organizations

18.       Funds to underwrite the costs of a school or church production

 

2006 KeyArts Program Guidelines

 

Application Instructions

 

1.                  All applicants are strongly advised to attend an application seminar

2.                  All applicants must complete all required organizational information and project information sections

3.                  Please attempt to limit your answers to the space allocated on the application form

4.                  Please use a readable font size

5.                  Please use the following application checklist to ensure that you have provided all necessary information and attachments to your application (please submit the original and 8 copies of the entire application by the deadline)

 

___      Complete Organization Information

 

___      Complete Project Information

 

___      Budgets for your most recently completed fiscal year, year to date, projected budget, and project budget

 

___      Applicant’s organization program & activities list for the last completed Fiscal Year (FY) and proposed FY, (attendance & income figures are mandatory)

 

___      Proof of nonprofit status

 

___      Biographies and/or resumes of artists, consultants, and program directors (where applicable)

 

___      Support material directly related to the project (where applicable)

 

2006 KeyArts Program Guidelines                 

 

KeyArts Program

 

The KeyArts Program is designed to assist nonprofit cultural organizations in identifying additional sources of earned revenue through the implementation of an innovative sales or marketing program/project.  The KeyArts program will place emphasis on projects attracting new audiences, while focusing on the use of innovative techniques in marketing, sales, and collaborative ventures.

 

 

 

Funds from the KeyArts grant are available to offset expenses related to: training programs, developing collateral material, marketing, advertising, mailings, database software, etc.

 

Projects must be implemented and brought to completion during calendar year 2007.

 

þ                 Applicants must have either a 501(c)3 or NYS Charities to apply

þ                 Applicants operating budget cannot exceed $1,000,000

þ                 Applicants can apply for one of seven (7) grants for $1,500 each

 

Evaluative Criteria

 

w                    Applicants must provide a realistic projection of the gains they anticipate through support from the KeyArts program

w                    Applicants must demonstrate involvement of an individual (staff or volunteer) to oversee the implementation of the program/project; and ensure that its objectives are met

w                    Applicants must stipulate how the support from the KeyArts program will also allow the applicant to sustain any increases experienced

w                    Applicants should address the following in their proposals:

1.      mailing list development and management

2.      program policy development

3.      collateral material development

4.      program outreach

5.      program follow-up

 

 

 

 

 

 

 

2006 KeyArts Grant

APPLICATION FORM

 

Applicant Organization

                                                                                                                            

 

                                                                                                                                                           

Organization Legal Name

 

                                                                                                                                                           

Mailing Address

 

                                                                                                                                                           

City                                                                                                      State                Zip + 4

 

                                                                                                                                                           

Contact Person                                                                                   Title

 

                                                                                                                                                           

 

 

Contact Daytime/Evening Phone #                           Fax #                      e-mail Address

 

                                                                                                                                                           

Board Chair/President                                                             Phone

 

                                                                                                                                                           

Mailing Address Board Chair/President

 

                                                                                                                                                           

City                                                                                                      State                Zip + 4

 

 

 

Applicant Non-Profit Status (check all that apply):

                                                                                                                            

 

___1.      Determination letter from the Internal Revenue Service as a 501(c) (3) organization

 

 

___2.    Filing receipt for the Registration of Charitable Organizations Section 172 of the Executive Law

Applicant Organizational Information

                                                                                                                            

 

1.                   Describe organization’s purpose (mission) and activities of your organization.

 

2.                   List the principal administrative and artistic staff.

 

Name

Title

Yrs. w/Org.

PT or FT

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 3.                   List the current board members (indicate officers)

 

Name

Profession

Yrs. w/Org.

Officer Title

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4.                   How many people does your organization serve yearly?  How do you track this figure?

 

 

 

 

 

 

 KeyArts Project Description

 1.       Please give a clear, complete, comprehensive description of your project, addressing all criteria listed in the guidelines.

 

Applicant Project Budget                                                                             

 

 

KeyArts Project Budget Page

 

Last Completed Fiscal Year

Current Year
(to date)

 INCOME:

 Project Budget

 

 

Admissions + (Subscriptions + Memberships)

 

 

 

Contracted Services

 

 

 

Tuition/Workshop. Fees

 

 

 

Fundraising Events

 

 

 

Other Revenue

 

 

 

Total Earned Income

 

 

 

Corporate/Business Support

 

 

 

Foundation Support

 

 

 

Other Private/Individual

 

 

 

Total Unearned/Non-government Support

 

 

 

Federal/NEA

 

 

 

Federal/Other

 

 

 

State

 

 

 

County

 

 

 

Municipal

 

 

 

Total Government Support

 

 

 

Other Unearned Support

 

 

 

Total Cash Income

(earned, unearned + government)

 

 

 

EXPENSES:

 

 

 

Personnel-Administrative

 

 

 

Personnel-Artistic

 

 

 

Personnel-Technical/Production

 

 

 

Outside Artistic Fees and Services

 

 

 

Outside Other Fees and Services

 

 

 

Space Rental

 

 

 

Travel

 

 

 

Marketing/Advertising

 

 

 

Remaining Operating Expenses

 

 

 

 

 

 

 

 

 

 

 

Total Cash Expenses

 

 

 

Deficit

 

 

 

DEC and/or KEY Grant Amount Requested

 

 

 

IN-KIND CONTRIBUTIONS

 

 

 

In-Kind Good & Services

 

 

 

Applicant Certification & Release

                                                                                                                            

 

The undersigned certifies that she/he (1) is a principal officer of the applicant with authority to obligate it; (2) has knowledge of the information presented herein; (3) has read the guidelines of the Arts Council in Buffalo & Erie County, herein by reference, and that this applicant complies with, and is made subject to said guidelines; (4) on behalf of the applicant, releases the Arts Council in Buffalo and Erie County, its employees, and its agents with respect to damages to property or materials in connection herewith.

 

Name:                                                                                                                                    

Title:                                                         

 

Signature:                                                                                                                             

Date:                                                       

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Arts Council in Buffalo & Erie County
700 Main Street
1st Floor
Buffalo, NY 14202
(716) 856-7520
 
 
Non-Profit Organ.
U.S. Postage
PAID
Permit No. 893
Buffalo, New York
                                                                               

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

2006 KeyArts Program Application Seminars

 

 

Tue., Sept. 12, 2006

KeyBank Branch

at 202 N. Main Street

Jamestown, NY 14701

1 p.m. to 2 p.m.

Thur., Sept. 21, 2006

KeyBank Branch

at 450 N. Union

Olean, NY 14760

4 p.m. to 5 p.m.

Tue., Sept. 26, 2006

KeyCenter

Bailey-Amherst

3134 Bailey Avenue, Buffalo, NY 14215

3:30 p.m. to 4:30 p.m

Fri., Sept. 29, 2006

KeyBank Branch

at 493 Center Street

Lewiston, NY 14092

12 p.m. to 1 p.m.

Wed., Oct. 4, 2006

Arts Council in Bflo. & Erie County

700 Main Street, Buffalo, NY 14202

2 p.m. to 3 p.m

                                                                                                                       

The Application Deadline is:

FRIDAY, October 20, 2006